Library Board of Trustees, Nov. 18, 2019

December 7th, 2019  |  Published in Observer Reports

Present: All board members, Library Director Amy Switzer, library staff. Also present: representatives of Bialosky Architects and Shaker Heights Schools superintendent Dr. David Glasner.

The meeting was called to order at 6:40 p.m. at Bertram Woods branch.

After approval of the minutes from the October meeting, a presentation was made by Bialosky Architects concerning the schematic design for renovations of Main, and questions about the next steps. Including all desired features would take the project over budget, so the next steps include refining cost estimates and making choices to bring the project cost down. It was pointed out that this was not an unusual scenario in large projects. The building committee will be proceeding with that task, with input from Bialosky and Turner Construction.

Dr. Glasner spoke to the board about the possibilities of locating the school district’s outreach center and registration office at the library. The suggestion of school-library collaboration was received enthusiastically by board members, who approved drafting a memorandum of understanding about the matter and placing it on the agenda for the December meeting. The issue is especially timely since it would involve designing appropriate space in the renovated building.

The fiscal officer’s report noted an increase in the Public Library Funds received from the state over last year, and budget projections indicate a sizeable surplus at year end. The board approved the 2020 salary schedule and a required resolution for a tax advance for 2020, as well as matters involving bank accounts related to the renovation process.

The library technology plan was introduced and remained on first reading. The plan includes revamping the website and shifting files to cloud storage, as well as renovation-related items.

The third quarter usage report was presented: The only sector reflecting decreases was that of CDs and DVDs. Other electronic media use increased, as did (slightly) hard copy books. Gifts were accepted and allocated; staff changes noted. The board went into executive session at 8:30 p.m.

Kathleen Hickman, Observer

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