Library Board of Trustees, Oct. 21, 2019

November 4th, 2019  |  Published in Observer Reports

Present: Trustees Gleisser, Bertsch, Cicarella, Rashid, Katz; Ms. Garrett arrived at 7:30 p.m. Library Director Amy Switzer and library staff members.

The meeting was called to order at 6:35 p.m.

Minutes from the September meeting were approved, followed by presentation of the financial report. Year-to-date, the Library has received $48,500 more in 2019 from the Ohio state public library fund (PLF) than in 2018. Revenues are above budget and spending is in line with budget figures. The board approved the financial statement.

Ms. Switzer noted a partner agency, Family Connections, is forming a strategic plan that calls for expansion of its services but consolidation of its footprint, and more coordination with the Library. She also presented a renovation update: Schematic design drawings have been made and will be presented at the building committee meeting on Nov. 7, and a presentation to the Board will be made by Bialosky Architects at the November board meeting. Also drawings will be available for public viewing in the Library and for comment.

Ms. Switzer presented the proposal that the Library join a health insurance consortium to offer improved medical and dental coverage benefits to staff at a comparable rate to that now available. There are currently 31 staff members enrolled in the insurance program, but 39 are eligible. Joining the 152 institutional member consortium, which has been in operation for decades, would allow economies of scale. The board approved the initiative.

The board also approved the list of 2020 holidays and staff professional days. Policy updates to the Library’s Special Services policies were presented to conform to the new no-late-fee practices, and were approved. Included in the special services is home delivery of library materials to homebound residents of the Shaker Heights City School District, and also to seniors who do not drive. Arrangements can be made with the Library, using volunteer drivers, to do biweekly or monthly deliveries.

The board also endorsed the Forward Together vision plan, accepted and allocated gifts, and heard a report on personnel matters and community engagement activities regarding English as a Second Language. There was a general discussion of racial equity issues and training for Library staff. Before adjournment at 7:45 p.m., the board recognized the high school civics students who attended the meeting.

Kathleen Hickman, observer

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