Library Board of Trustees, Aug. 19, 2019

September 3rd, 2019  |  Published in Observer Reports

Present: Board members Bertsch, Gleisser, Katz, Meinhard, Rashid; Library Director Switzer and other library staff. Also representatives of Bialosky architects. No other community members were present.

The meeting was called to order at 6:36 p.m. and minutes of previous meetings approved.

The financial statement was presented and approved. Expenditures are slightly below budget, year to date, and revenues are slightly above estimates. New software has been installed to track finances and the switch to the new system is nearly complete.

Ms. Switzer reported that Recovery Resources will be offering confidential HIV testing at the library, and there was some discussion among board members about measures to ensure no liability for the library in such matters. She also noted that the Contractor at Risk contract has been signed and the facility assessment (part of the renovation project) has preliminary results. Areas for additional evaluation have been identified and will be carried out with no additional cost (this had been anticipated in the original assessment section of the contract). Sprint, which has a cellular service tower and related equipment at Main, has some responsibility for chimney and water incursion damage and has been cooperative in initial interactions. Needs for and avenues available for communication with the mayor and city officials were discussed.

Bialosky representatives presented, briefly, the results of outreach measures about the renovation project. Nearly 900 survey responses were received and over 180 people attended open house sessions. One result that caused mild surprise is that around 40% of respondents said they sometimes walked to the library – a figure that was higher than expected. Further sessions will be held at the high school and middle school. Ms. Katz expressed the belief that involvement of board members would be desirable and there was discussion about useful formats for feedback from the public and also from public bodies.

In further business, the board approved library policy revisions concerning recording in the library and staff leaves of absence. They also approved a new fine-free circulation policy and one for clearing existing fines. Second quarter library usage data was presented (little change) and gifts accepted and allocated. After recounting some personnel changes, the board went into executive session at 8:25 pm.

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