Library Board of Trustees, June 17, 2019

July 5th, 2019  |  Published in Observer Reports

Present: All board members, Library Director Amy Switzer, library staff

The meeting began at 6:30 p.m. and the previous meeting’s minutes were approved with minor changes. Board member Meinhard reported on ongoing conversations with school officials and with representatives from the city of Shaker Heights about long-range funding/tax issues and related matters.

The fiscal officer’s report began with a report from Mike Prcella about the issuance of financing instruments (certificates of participation). The interview with Moody’s (the rating organization) went well, he said, and the Library was awarded an AA1 rank, just short of the highest rating. The certificates were issued at an opportune moment with $10.4 million sold at an aggregate interest rate of 3.38%. He related that the process went very smoothly and the results were entirely satisfactory. The Library still has available additional borrowing capacity based on the PLF (Public Library Fund) received from the state of Ohio. Year to date, PLF received is up 5 percent over last year. Revenues and expenditures are in line with the budget. The board approved the financials report.

Ms. Switzer commented on the summer reading program and thanked participants in the Memorial Day parade before the board took up consideration of hiring the Construction Manager at Risk. From nine respondents to the RFP, a committee including the director and several board members formed a short list of three firms that were interviewed. They unanimously recommended Turner Construction and explained the criteria used. The board discussed the matter and approved the choice. Ms. Switzer also engaged the board in a short exercise for the Forward Together initiative, to indicate priorities and community engagement activities.

Gifts were accepted and appropriated and personnel changes noted. A letter of thanks is being sent to Ohio State Senator Sandra Williams for her support for PLF in the state budget being finalized. The meeting adjourned at 8:20 p.m.

Kathleen Hickman, observer

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