Library Board of Trustees, March 2019

March 31st, 2019  |  Published in Observer Reports

March 25, 2019

Present: All board members, Library director Amy Switzer, other Library employees. The meeting was called to order 6:35 p.m.

Minutes of the previous meeting were approved and a motion of appreciation for board member Carmella Williams was also approved. She has retired after seven years of service as a board member.

The major matter before the board was a motion to approve issuance of certificates of participation (COP), the financing vehicle for the library renovation project. This is the first official step that sets the project in motion. The board had previously selected bond counsel and other advisors. Several steps, including production of documents and bond rating (by Moody’s) will follow. It is expected the offering will rate in the AA range, similar to the bond rating enjoyed by the city and schools. Funds should be available in early June. Before that time, the board expects to select an architect (probably at the April meeting) and hopes to have a candidate for Construction Manager at Risk for the May board meeting.

In other matters, President Gleisser noted the forthcoming meetings of Forward Together (the city/schools/library facilities planning initiative), and that a committee had reviewed the board’s bylaws, as required. The fiscal officer presented financial data, with revenues and expenditures on track, and noted development of the state budget and how it might affect library funding. The board approved establishing a new holding fund for management of library renovation project monies.

Ms. Switzer reported that there is video available on the Forward Together website, spoke about Library participation in History Day activities, and announced the opening reception for the Barbara Luton Art competition on March 30. Several Library policy revisions were presented, some of which dealt with protection of privacy of Library users. Those measures remained on first reading, with some board members asking for additional information and review. Health insurance coverage has been renewed at a 3 percent increase (no increase in dental insurance premiums). Information was provided about the Shaker Heights Library endowment fund held through the Cleveland Foundation; those wishing to financially support the Library were encouraged to make use of it. A new service – a garden seed library – is being established this spring.

Gifts were accepted and allocated; staff additions were announced. There was a short discussion of crisis management measures and training for library staff. The meeting adjourned at 8:05 p.m.

Kathleen Hickman

Comments are closed.