City Council, January 2019

January 31st, 2019  |  Published in Observer Reports

Jan. 28, 2019

Present: Mayor David Weiss; Council members Sean Malone, Rob Zimmerman, Tres Roeder, Juliana Johnston Senturia, Anne Williams, Nancy Moore, Earl Williams
Also present: Chief Administrative Officer Jeri Chaikin; Law Director William M. Ondrey Gruber; Finance Director Robert H. Baker; President and Chief Executive Officer of the Nature Center at Shaker Lakes Kay Carlson

The mayor called the meeting to order at 7:35 p.m.

The minutes of the Dec. 17, 2018, meeting were approved with corrections made by Mr. Zimmerman and Ms. Moore.

Ten out of 13 items on the agenda were passed declaring an emergency.

Items on the agenda unanimously approved:

  • Increasing the members of the Tree Advisory Board from three to four by appointing Walter E. Auch III
  • Authorizing the application for and acceptance of a Community Recycling Awareness Grant from the Cuyahoga County Solid Waste District in an amount up to $5,000, and declaring an emergency to meet the application deadline of Feb. 1, 2019. This grant requires no matching funds.
  • Approving improvements to public land (the Nature Center at Shaker Lakes on South Park Boulevard) as recommended by the City Planning Commission. The Nature Center proposes to reconstruct the All People’s Trail in essentially the same layout, including the wooden boardwalk trail structure, a trailhead feature, a pergola, and a gazebo. The Architectural Board of Review approved the design of the structures at its Dec. 17, 2018, meeting. Declared to be an emergency so that the project can proceed with design, bidding, and construction
  • Accepting the approval of the City Planning Commission and confirmation of the granting of a Conditional Use Permit for a specialized instructional school at Master Marr’s Taekwon-do, 16720 Chagrin Blvd.
  • Authorizing an amendment to the city’s contract with Weber Murphy Fox for Phase 1 of the City Hall Space Study and Plan to modify the cost for services in a not-to-exceed amount of $3,750, which will bring the total contract amount to $35,030. Declared to be an emergency to meet the project timeline.
  • Authorizing a contract with Planning NEXT in the total not-to-exceed amount of $52,780 for professional personal services to serve as facilitator for the Coordinated Facilities Vision Plan Phase 1. Proposals were evaluated based on project understanding and approach, experience, past work, and price. Declared to be an emergency to meet the project timeline.
  • Authorizing the application for and acceptance of a grant from the Ohio History Connection Certified Local Government (CLG) Grant Program in the estimated amount of $19,700 for rehabilitation improvements to Shaker Heights City Hall, 3400 Lee Road. The project consultant, Weber Murphy Fox, estimates none of the proposed work can be fully implemented with the allocated budget of $450,000 for the project, and a CLG grant would help to close the gap. Declared to be an emergency to meet the grant application deadline of Feb. 11.
  • Authorizing the application for and acceptance of a grant from the Ohio History Connection Certified Local Government (CLG) Grant Program in the estimated amount of $16,000 for further rehabilitation improvements to the residence at 18520 Winslow Road, which, since its abandonment in 2014, deteriorated significantly and required extensive work. The grant would help fund the building of a new detached garage and the restoration of the driveway. Declared to be an emergency to meet the grant application deadline of Feb. 11.
  • Authorizing a contract with the nonprofit agency Empowering and Strengthening Ohio’s People (ESOP) for the provision of senior financial and housing counseling and education personal services from Feb. 1, 2019, through Dec. 31, 2019. The contract will not exceed $25,000. Declaring an emergency to allow services to begin in February.
  • Authorizing the execution of a property schedule pursuant to an existing master tax-exempt lease/purchase agreement between U.S. Bancorp Government Leasing and Finance, Inc. and the city, providing for the lease and acquisition of a fire truck for the Fire Department that is “a critical component of providing fire safety service to the City.” Declared to be an emergency for the immediate preservation of the public peace, health, safety, and welfare of the city, and to enable the City to capture a significant prepayment discount on the purchase price.
  • Establishing an agency fund that provides full-time city employees with the opportunity to participate in a flexible spending account (FSA), administered by Medical Mutual of Ohio (MMO), called FlexSave. To pay the Flexsave payments and service fees, it is necessary to create a new agency fund. Declared as an emergency to enable the city to establish the Flexsave Fund by Feb. 1, 2019.
  • Amending the appropriations ordinance to make appropriations for the current expenses and other expenditures of the city for the year ending Dec. 31, 2019. Appropriating $35,186 in contributions from the Shaker Schools and Shaker Library for the costs of the Coordinated Facilities Master Plan Phase 1 Visioning, and $4,721 of forfeited funds from employees’ unused flexible spending accounts to be used for employee wellness. eclared an emergency because these changes took effect Jan. 1, 2019.
  • Authorizing a liquor permit for Organic Trails Cafes dba Brassica, 20301 Meade Road.

Ryan Brady

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