Library Board, Dec. 17, 2018

December 24th, 2018  |  Published in Observer Reports

Library Board of Trustees
Dec. 17, 2018

Present: Board members Bertsch, Cicarela, Garrett, Gleiser, Katz, Meinhard
Absent: Williams

After a brief executive session, the regular meeting was opened at 6:50 p.m. Minutes of previous meetings were approved; there was no community comment.

President Gleisser reported on a meeting of the joint facility planning committee (library, schools, city) and a memo of understanding about sharing costs associated with hiring a consultant for $40,000. Initially all bodies will share costs equally. Mr. Gleisser also expressed thanks to library staff and supporters for activities in 2018.

The fiscal officer reported about a 4 percent rise in the Public Library Fund (PLF) receipts over the previous year and a favorable variance in expenditures as well, enabling transfer of $175,000 from operating funds to the technology fund and to the capital fund. The board approved the move, as well as the monthly financial statement and a temporary allocation measure to serve until a final budget for 2019 is approved (due by the end of March, by law). It also approved a 2.5 percent pay increase for all library personnel, including (by separate motions because they are under contracts) the library director and fiscal officer. There was discussion about possible alternatives for renovation project financing options, still in exploratory stages. Ms. Katz suggested beginning to organize a capital campaign, including offering naming rights.

Director Amy Switzer continued the theme by noting several year-end giving options available to supporters. A grant has been received for establishing an early literary outreach collection. The renovation project owner’s rep RFP is out, and action can be expected at the January meeting. The director expressed hope that there will be a number of qualified candidates interested in filling the opening for a new trustee.

Gifts were accepted and appropriated. The regular meeting was adjourned at 7:35 p.m. and the annual organizational meeting was called to order at 7:37 p.m. Current officers will continue in their posts and the fiscal officer was reappointed. The 2019 board calendar was approved; the next meeting will be Jan.28 at Bertram Woods Branch. Responsibilities of board members were reviewed. The board approved a measure to allow the director or designee to allow disposal of unneeded materials and a measure to allow the Library to accept materials without board action. The organizational meeting adjourned at 8 p.m.
Kathleen Hickman

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