Library Board of Trustees, November 2018

December 3rd, 2018  |  Published in Observer Reports

Library Board of Trustees

Nov. 19, 2018

 

Present: Trustees Gleisser, Bertsch, Meinhard, Cicarella, Williams, Garrett (7 p.m.)

Absent: Katz

 

The meeting was called to order at 6:38 p.m. Minutes were approved for two meetings, one a joint meeting with the Cleveland Heights/University Heights Library Board.

 

Meghan Hays gave a presentation on the local history collection, planning for which was begun in 1994. It opened to the public, with foundation funding, in 1998. Ms. Hays has been local history librarian since 2004. It benefits from a number of partnerships with local public and private entities and includes over 10,000 photos, all Shaker Heights yearbooks, scrapbooks, maps, and other materials. Online it can be accessed via Shakerlibrary.org/local-history.

 

President Gleisser appointed board members Katz and Williams to the nominating committee. He also reported on initial meetings of the facility task force, with representation from the city, schools, and library. It is intended to develop a coordinated plan for facility development in Shaker Heights. Monthly meetings are anticipated in 2019, and will be open to the public and listed on the Sunshine Calendar.

 

The fiscal officer presented a report indicating revenues above budget and expenditures slightly below budget projections. Financial statements were approved by the Board.

 

A resolution to request advance of property tax for 2019 was approved. This is a standard procedure. Also approved was a statement of 2019 pay ranges, taking into account a new minimum wage (per State of Ohio). Several candidates for municipal advisor have been interviewed and one selected, to help with bond sales, etc. dealing with the large Library renovation project.

 

Director Switzer spoke about preparing an RFP for owner’s representative for the project, interviews to be held in January. She also presented the Library technology plan for 2019, which was approved by the Board. The community engagement report noted, among other items, that 506 preschool children had been visited by library personnel in October.

 

Gifts were accepted and allocated. There was a discussion of charitable giving and development (the Library has no development officer).

 

Meeting went into executive session around 7:45.

 

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