Library Board, October 2018

October 22nd, 2018  |  Published in Observer Reports

Library Board of Trustees
Oct. 15, 2018

Present: Board members Gleisser, Bertsch, Meinhard, Katz, and Williams

The meeting was called to order 6:32 p.m.

After approval of the minutes from a previous special meeting and the regular September meeting, community comment was invited. Shaker Heights resident Frank Goforth informed the board that the library’s website link to the financial report was not active. Library Director Amy Switzer thanked Mr. Goforth for bringing that to their attention and promised the situation would be corrected.

A special resolution was read and approved expressing gratitude to the Friends of the Library, which since its founding in 1980 has donated about $750,000 to the Library. The latest support was to buy a new van.

Board member and finance committee chair Meinhard spoke about the need to not only do competent financial planning, but also to make the community aware of steps that were being taken. He also believes it necessary to continue conversations with the schools, and coordination when possible concerning organizational decisions, financial and facilities planning, and other issues. Ms. Katz volunteered to join Mr. Meinhard in meeting with school district officials.

The fiscal officer presented financial data for the month. Revenue is running slightly ahead of budget projections, and spending is on track to make it likely that there will be approximately $175,000 available at year’s end to transfer into capital or technology funds.

Ms. Switzer reported that interviews were held for a municipal advisor (and background checks were taking place), in anticipation of beginning the Library renovation project. Also in process are observational studies on library use patterns, examination of demographics, and library trends, all part of the planning process. An online survey of residents will be part of the array.

A number of policy revisions were adopted concerning book returns, loan periods (DVDs and hot spots to increase to 14 days), and outreach programs. Also rewritten were policies involving supervision of young children and disruptive youth.

There was a discussion on how to gauge the impact of library services, in conjunction with the quarterly usage report.

Two Library employees, Gail Johnson and Lorraine Lamont, each with 30 years of service, were recognized.

The board accepted and allocated gifts. On Oct. 29 there will be a joint meeting with the Cleveland Heights/University Heights Library Board to discuss matters of mutual interest.

The board went into executive session at 7:40 p.m.
Kathleen Hickman

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