Board of Education, August 2018

September 3rd, 2018  |  Published in Uncategorized

Shaker Heights Board of Education
August 14, 2018
Shaker Administration Building

The meeting was called to order by Board President Jeffrey Isaacs at 6:00 p.m.

Present: Board President Jeffrey Isaacs and Board members: Bill Clawson, Lisa Cremer, Ayesha Hardaway, and Heather Weingart; Interim Superintendent Dr. Stephen Wilkins, and Treasurer Bryan Christman.

The Board Approved the minutes of the July 17th Board Meeting.

1) Public commenters Dan Hoffman on achievement gap and Lisa Vahey on the Equity Task Force followed.
2) Interim Shaker Schools Superintendent Dr. Wilkins recognized the following For the past four years, Karen DeMauro’s High School portfolio class has participated in the Memory Project, a charitable nonprofit organization that invites art teachers and their students to create and donate portraits to youth around the world who have faced substantial challenges, such as neglect, abuse, loss of parents, violence, and extreme poverty.; 18 Shaker students traveled to the 2018 National Latin Convention; 3 juniors were named, the mission of which is to the Attorney General Teen Ambassador Board, its mission to provide Ohio’s future leaders with an inside look at Ohio law and government. Eight alums will be inducted into the Shaker HS Alumni Hall of Fame September 28 – the full list and bios are on the website. Shaker sent its IB coordinators and coaches to the IB Global Conference in July. Two new assistant principals were hired – one at the HS and one at the MS.
3) The Equity Task Force update by community member Lisa Vahey followed. She reported on the progress over the past 3 months and highlighted upcoming events open to the public including a Book Chat by the authors of “All-American Boys” on October 1 at the SHHS at 7 pm and a film night discussion on the struggle for integration. The task force is working on how to educate the general public on their work and to put their working time line on the website.
4) Director of Operations Dave Boyer provided an update on the district capital plan and the summer construction programs with the help of the architects and consultants. All are aware of the start of school August 22 and it is hoped as much can be done prior to that however rain and unforeseen changes will delay the completion of the much needed parking lot improvements at the High School and Onaway. Some work will happen over the weekends like the HS boiler replacement. Five pilot classrooms are done; 4 in process; upgrading the main entrance of the Middle School will be rebid; some projects are done and being closed out.
5) Fernway Public Adjuster Michael Hickle from Alex N. Sill company spoke about their role as the main adjuster allowing the district to be about the business of education! He reviewed the following: site inspections and walk thrus; total loss content reviews, roof clearing and roof-deck joint inspection; temporary roof inspection (a permanent roof can be installed over top), restoration of power, fire alarms restored; installation of camera and security system, A/C operational in the library, and the architect selection process which will drive the permanent repairs.
6) School operations- Dr. Breeden and Principal Hayward – Fernway teachers and staff were given about $1100 to bury supplies and personalize classrooms ($600 per teacher from Shaker Schools Foundation and $500 from the district). Fernway placement letters coming out today. The 3 host schools will have ice cream socials complete with buses for students to try. Parking for new teachers/staff at the 3 host buildings will be premium. The district will work with the Shaker police to determine if any additional street parking can be freed up to handle staff and parents.
7) All personnel updates and changes were approved.
8) The following business items were approved: High School fire alarm bid accepted; change orders for HS and Onaway parking lots and foundation work.
9) The board voted to approve the payment in lieu of transportation resolution at an annual cost of $250/pupil affected. The board voted to approve the school bus stops for the upcoming school year in accordance with the Ohio Administrative code. The board approved the renumbering of the parcel numbers for the Van Aken Plaza development project. The third reading of some board policies was made and adopted. The board approved the authorizing of the 2018-2019 membership in the Ohio High School Athletic Association.
10) The board will soon put together an RFP in looking for a search firm for the permanent superintendent.
11) The Treasurer’s report: Financially, final 2018 fiscal year report showed a $600,000 favorable variance. The General Fund unencumbered fund balance (cash less encumbrances) at June 30, 2018 was $50.8 million, an increase of $10.5 million from the prior year. The balance is $7.4 million higher than the original budget for the year, due primarily to the accelerated tax advances received due to the December federal tax law change and the receipt of $1.7 million of capital expenses (primarily the Middle School flat roof and cafeteria ceiling projects) paid for by the General Fund prior to the issuance of the bonds, reimbursed from the bond issuance proceeds,
• Enterprise status: the District has selected NEOnet IC to support its fiscal services including serving as a project leader for the conversion of the District’s fiscal systems from USAS to SunGard beginning July 1, 2018 for a target ‘go-live’ date of July 1, 2019.
• MS roof – about $2 million was encumbered and paid in the FY2017 budget and this money was reimbursed in December 2018 due to the bond passing.
• Mr. Christman also reported on the following legislative items: House Bill (HB) 87, which requires funds that are returned to the state because of a community school enrollment audit to be credited back to certain public school districts; HB 312, which deals with the use of credit cards and debit cards by school districts and other public entities.
12) Ohio Association of School Business Officials (“OASBO”). This Plan is designed to allow an “Eligible Employer” to establish its own “eligible deferred compensation plan” under Section 457(b) of the Internal Revenue IRC (“IRC”). Vote unanimous as a compliance issue.

The Board adjourned the public session at 8:35 pm.

Respectfully submitted by Observer Holly Wang

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