Library Board of Trustees, May 21, 2018

May 30th, 2018  |  Published in Observer Reports

Library Board of Trustees
May 21, 2018

Present: Michael Bertsch, Melissa Garrett, Doreen Katz, Troy Meinhard, Carmella Williams; Library Director Amy Switzer
Absent: Brian Gleisser, Tom Cicarella

Mr. Bertsch, presiding, called the meeting to order at 6:36 p.m. and expressed thanks to all who supported approval of the levy measure on the May ballot, including library staff.

After approval of minutes from the previous meeting, community comments were invited. Shaker resident (and LWV member) Frank Goforth expressed concerns, arising from the comprehensive study made by the League to consider support of the levy, about a projected budget shortfall by 2025. Mr. Bertsch acknowledged the statement and said the board would craft a written response to those concerns, and noted the past and continuing commitment of the board to fiscally responsible action.

John Carlson, maintenance manager, gave a presentation on activities and responsibilities of the maintenance staff, which include both interior and exterior tasks, maintenance of carts, production of signage, and transportation of library materials, among other activities.

Ms. Katz spoke about her experience with the Shaker Heights school district’s strategic planning committee and suggested that, in light of the sometimes contentious nature of the levy campaign and the close election, a series of listening sessions may be valuable for the Library. Board members discussed the possibilities and reflected on some issues raised during the campaign. Ms. Katz was encouraged to seek collaborative opportunities with school and city entities to further the conversation, and to build a framework for such discussions.

The fiscal officer reported that income and expenditures were on track. An alternative tax budget (a yearly requirement) was approved.

Ms. Switzer noted several library activities, including the summer reading program, which is for adults as well as children. A number of revised policies were introduced, explained, and approved. The policies concerned fees for meeting rooms, record retention, community bulletin boards, gifts and donations, hours of service, recruitment and volunteers, and special services for cardholders.

After approval of acceptance of gifts and their allocation, the board went into executive session at 7:48 p.m.
Kathleen Hickman

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