Library Board of Trustees, April 2018

April 29th, 2018  |  Published in Observer Reports

Library Board of Trustees
April 16, 208
The meeting was called to order at 6:35 p.m. All board members were present except Mr. Gleisser. Also present: Library Director Amy Switzer and a number of staff members.
Minutes of previous meetings were approved, with minor corrections. Bylawss changes were approved, on recommendation of the board bylaws committee.
The fiscal officer’s report included nothing unexpected. Income is slightly ahead of usual, apparently due to taxpayers’ paying property taxes earlier to take advantage of changes in the tax code. Cash balances were explained in more detail. A five-year depository agreement was approved (per state law), and it was noted that it was not an exclusive arrangement, and other banks could be used also if there were reason to do so. Also approved was participation in a cooperative purchasing program to take advantage of discounts negotiated by the state. Cost of participation in the program is $100, with possible savings of a few thousand dollars.
Ms. Switzer reported attending the annual legislative day in Columbus for Ohio librarians, and speaking with a number of legislators. Also noted was a presentation on community outreach by Shaker library staff at a national conference, which was well-attended and well-received.
The board approved a new Clevnet contract, to go into effect at the beginning of 2019. The agreement has been under development since 2015. Clevnet began as a service of the Cleveland Public Library in 1982, and Shaker Heights Library was one of the first members. It has since grown to include 44 libraries; the new contract reflects the need to distribute decision-making functions more equitably and also to adjust the cost structure to take into account developments in use of new media and technology. It is anticipated that the cost of participation for Shaker Heights Library will decrease slightly under the new framework.
Quarterly use statistics show a continuation of the shift to use of electronic media. The Library offered more programs (up 4 percent) and attendance increased (up 9 perent). The passport application program is now fully operational.
The board accepted and allocated several memorial gifts before the meeting adjourned at 7:40 p.m.
Kathleen Hickman

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