City Council, December 2017

January 2nd, 2018  |  Published in Observer Reports

City Council
Dec. 18, 2017

Present: Mayor Earl Leiken; Council members Sean Malone, Rob Zimmerman, Tres Roeder, Juliana Johnston Senturia, Anne Williams, Nancy Moore, Earl Williams
Also present: Chief Administrative Officer Jeri Chaikin; Law Director William M. Ondrey Gruber; Finance Director Robert H. Baker; Director of Economic Development Tania Menesse; Director of Public Works Patricia Speese; President of Family Connections Kyle Hodges; Vice President of Family Connections Andrew Bouthilet; Executive Director of Family Connections Joanne Federman; Director of Planning Joyce Braverman; Human Resources Manager Sandra Middleton

The mayor called the meeting to order at 7:33 p.m. and adjourned at 9:06 p.m.

Fifteen out of 20 items on the agenda were passed declaring an emergency.

Items on the agenda unanimously approved:

  • Confirmation of the mayor’s reappointment of Richard Bauschard and William Oeflein for a three-year term as alternate members of the Architectural Board of Review, expiring Dec. 31, 2020. Also confirmed was the appointment of Hans Walter as a regular member of the board; he will complete his three-year term on Dec. 31, 2019.
  • Confirmation of the mayor’s reappointment of Jan Devereaux and Thomas Starinsky for three-year terms as members of the Landmark Commission, expiring Dec. 31, 2020
  • Confirmation of the mayor’s appointment of Marguerite Bibb for a two-year term as an alternate member of the Board of Appeals, expiring Dec. 31, 2019
  • Approval of the minutes of the meetings held Nov. 13, 2017, and Nov. 27, 2017
  • An ordinance to authorizing a personal services contract with L.A.N.D. Studio, Inc., for the provision of services for implementing public art for the Van Aken District. The cost will not exceed $43,000.
  • An ordinance to award and authorize a contract with Madden Brothers for the 2018 Yard Waste Disposal Program for $58,345. Previously, compost companies took Shaker Heights compost with no cost; however, currently there is plastic contamination in Shaker Heights compost, causing many compost companies to stop processing it. Originally, Public Works sent an emergency bid to six vendors, and three responded, but only one company had a complete bid, which was rejected by Public Works for its high cost of $247,500. Public Works then sent a Request for Proposal to 11 companies, four of which responded. Madden Brothers’ bid was the lowest.
  • An ordinance to authorize a lease agreement between the city and Family Connections of Northeast Ohio for three years. The agreement requires the city to reimburse Family Connections $129,996 annually for maintenance of the city-owned property (Sussex School) using city workers. The city must also subsidize 33 percent of any annual shortfall in the cost of managing the facility, and must cover the cost of any repairs over $1,000.
  • An ordinance amending the current budget ordinance, which allocates money to the city’s departments to balance the budget. Some departments spent more than they were appropriated and some spent less, so the amendment reallocates funds to fix this. The General Fund’s revenue was higher than initially expected and the 2017 expenditures were lower than expected, allowing for money to be transferred from the General Fund without increasing totals: $110,000 from the General Fund is going to the Fire Pension Fund to pay for overtime hours of injured firemen; $1.2 million is being moved to the General Capital Fund; and $1.8 million if going to the Sewer Capital Fund. Finally, $29,100 will be appropriated to the Vision Fund.
  • An ordinance appropriating money to cover the current expenses of the city through Dec. 31, 2018. An additional $100,000 will be allocated to the capital fund for Recreation (park improvements and repairs).
  • An ordinance adopting a classification and pay plan for positions in the service of the city to be in accordance with the increase of the Ohio minimum wage from $8.15 to $8.30. The city will increase the base pay to the $8.30 and adjust remaining wages by maintaining 3 percent between each step.
  • An ordinance adopting a classification and pay plan for part-time and temporary employees in city departments to be in accordance with the increase of the Ohio minimum wage
  • An ordinance appropriating $364,000 from the General Capital Fund to provide for the purchase of equipment for the Police Department
  • An ordinance appropriating $235,000 from the General Capital Fund to provide for the purchase of equipment for the Fire Department
  • An ordinance appropriating $639,000 from the General Capital Fund to provide for the purchase of equipment for the Public Works Department
  • An ordinance appropriating $2 million from the General Capital Fund to provide for the 2018 Street Resurfacing Program
  • An ordinance appropriating $2.55 million from the Sewer Capital Improvements Fund to provide for the repair of sewers, laterals, and culverts
  • An ordinance appropriating $923,000 from the General Capital Fund to provide for equipment, repairs, and improvements for city facilities
  • An ordinance appropriating $412,000 from the General Capital Fund to provide for the equipment, repairs, and improvements for the Recreation Department
  • An ordinance appropriating $177,000 from the General Capital Fund to provide for the purchase of information technology equipment, software, and licenses for various city departments.
  • Authorization of a liquor permit for Juma Gallery (20100-06 Chagrin Blvd.)
    Ryan Brady

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