Board of Education, August 2017

September 3rd, 2017  |  Published in Observer Reports

Shaker Heights Board of Education

August 15, 2017

Shaker Heights Administration Building


The meeting was called to order by Board Vice President Jeffrey Isaacs at 6:00 p.m.


Present:, Todd Davidson, William Clawson, Annette Sutherland, Jeffrey Isaacs, Superintendent Dr. Gregory Hutchings, and Treasurer Bryan Christman.  Board President Alex Dykema was absent.


The Pledge of Allegiance was led by Superintendent Hutchings and the Board Approved the minutes of the July 11, 2017, Board Meeting.



  1. Vice President Isaacs offered the opportunity for public conversation with the Board. Several people spoke on the safety of the wrestling program as indicated by the unfit condition of the wrestling mats at the high school.  Wrestling staff have to come to practice early and daily to clean the mats and still some student athletes have contracted skin issues.  They would like to see a fix to this problem.  Several spoke on having an athletic academic center to help student athletes stay eligible to compete.


  1. Updates were provided by Supplementals Committee lead by Mr. Michael Sears (SMS Social Studies teacher) and Ms. Eileen Sweeney (Pupil Services Supervisor). This committee, established by the strategic plan and started January 2017, was made up of staff from all the school buildings plus administrators.  They evaluated, updated, and aligned the supplemental contracts.  Previously, the collective bargaining agreement was 30 years old and the output of this committee will go into the next collective bargaining effort.  The committee updated the job descriptions of the various supplemental contracts covering a remarkable amount of student clubs and activities throughout the district.  The board passed a resolution to authorize the Superintendent and Treasure to enter in a MOA to approve the new supplemental contracts proposal.


  1. A preview of the Superintendent’s evaluation and presentation of the 2016-2017 Annual Report Highlights of the annual report include a review of year 4/5 of the strategic plan (full report at October board meeting), new innovations such as the Shaker First Class preschool now in its second site, response to intervention with special education services, truancy intervention plans, Naviance system addition of Woodbury students, facilities planning, IT, phase 2 of IC center, growth of the SELF summer programming, and a discussion on types of change.    There was a brief Q&A to the Senior Executive Team regarding the supporting documents for the Superintendent’s evaluation.  The work on the next strategic plan for 2019-2024 will be started in January 2018 with the goal of adoption by January 2019.


  1. The majority of the items for approval on the published agenda involved action on personnel matters such as new appointments, changes in assignments, temporary employees, special assignments and resignations all of which were approved and are listed in detail on the published agenda. Timothy Kravinko was introduced as the Interim Director of Curriculum and Instruction.


  1. The Middle School roof replacement has been done per the capital plan for the next 3-5 years with immediate needs going first. With heavy rainfall in August 10-11, the roof was tested and the vendor did immediate corrective action on a few resulting leaks. There will be more complete presentation at the September board meeting on the status of building repairs and updates.  Projects are being scheduled to avoid any student displacement and most will be scheduled in the summer weeks.  Design options will be done in the fall; bidding in the spring; building in summer.  Goal to complete $7-10 million dollars of projects during the next 3 years.


  1. The board approved a bid to purchase 3 school buses from Myers Equipment (we have 48-50 buses in our fleet and average bus is rotated every 12 years). Also the board approved annually the school bus stops for the 2017-2018 school year and the annual agreement with the Greater Cleveland RTO for reduced student fares.


  1. The Board Policy Review Committee reviewed and updated all the existing board policies and submitted these for approval by the board. The board waived the second and third reading and adopted them.  Some updates included areas of fiscal accounting and services, food services management polices and reading skills assessments (third grade reading guarantee).


  1. By Ohio Statue, as Dr. Hutchings was entering his 5th year of employment, it was time to re-appoint Dr. Gregory Hutchings as Superintendent upon expiration of his current employment contract on July 31, 2018. The board approved to re-appoint Dr. Hutchings for 5 more years through July 31, 2023.


  1. Treasurer Bryan Christman presented financial monthly, year end reports, and budget reports and highlighted what is happening as far as the state budget and Shaker funding (Details of each financial report are included as exhibits to the published agenda available on line).


  1. Superintendent’s Report: Hutchings welcomed new 48 instructional staff members and 34 new classified employees with a day of orientation.  SHTA President John Morris and Dr. Hutchings toured all the school buildings.  The opening convocation is set for Thursday, August 17 with guest speaker veteran newsman and Shaker parent/grandparent Leon Bibb.  The district is partnering with the American Heart Association this year with a campaign “Shaker has Heart”.


  1. The Board adjourned to Executive Session at about 9:02 p.m.



Holly Wang, Shaker Chapter, LWVGC observer



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